E procurement, also known as electronic procurement, refers to the use of digital technology to automate and streamline the procurement process. In India, e-procurement has been implemented by the government to facilitate the procurement of goods and services by various government departments and organizations
Since its inception, e procurement has been used extensively by various government organizations, including public sector units, central and state government departments, and local bodies. The system has been implemented with the aim of increasing transparency, reducing corruption, and promoting efficiency in the procurement process.
The e-procurement system in India is based on a central platform called the Government e-Marketplace (GeM), which serves as a one-stop-shop for all procurement needs of the government. The platform provides a common interface for buyers and sellers to interact, and enables the government to conduct the procurement process electronically from the stage of bidding to payment.
This platform has various features such as e-bidding, e-invoicing, and e-payment, which make the procurement process faster, simpler, and more transparent. Through the e-procurement system, the government is able to ensure that the procurement process is conducted in a fair and transparent manner, and that the best value for money is obtained for goods and services purchased.
Before you start bidding for a government tender, you must first register or enroll as a bidder on the government website. You can do that either at GeM or using the Central Public Procurement Portal (CPPP). Let’s learn this in detail.
Bidder Enrollment Process for Online Tenders in India
To register as a bidder for government tenders in India, the following are the prerequisites:
Obtain a digital signature certificate (DSC): A DSC is a secure digital key that is issued by a certifying authority and is required for online transactions. You can obtain a DSC from any of the certifying authorities that are authorized by the Controller of Certifying Authorities (CCA) in India.
Register on the e-procurement portal: The Government of India has mandated the use of the e-procurement portal for all government tenders. You can register on the e-procurement portal of the Central Public Procurement Portal (CPPP) at https://eprocure.gov.in/eprocure/app or the respective state government’s e-procurement portal. You can take help of private tender aggregators like BidAssist in registering as a bidder for the process of e procurement. The portal has experts in the field who can help you create your bidder profile and also help in bid submission and more.
Provide necessary documents: To complete your registration, you will need to provide your company’s PAN card, GST registration number, bank account details, and other relevant documents.
Please note that if you’re registering for a specific type of tender, say Coal tenders where expertise and various other qualifications and requirements are to be ticked, the list of documents to furnish may vary. For tenders in Delhi, there might be a few more restrictions whereas for a tender Odisha, it may be different.
One way to check is to go to a private website like BidAssist and download tender documents for any tender Odisha or any other state-specific tender. Now look at the eligibility requirements in the document. This way, you’d know better as to the types of documents that may be required for the bidder enrollment process.
Participate in tenders: Once you are registered, you can view and participate in tenders that are advertised on the e-procurement portal. You can submit your bid online and participate in the tendering process.
Do I need to register separately for every state-specific bidding?
You may need to register separately for each state in India where you wish to participate in government tenders. Each state in India may have its own e-procurement portal or procurement system, and the registration process and eligibility criteria may differ from one state to another.
In some cases, the government may have a centralized e-procurement system that covers multiple states, such as the GeM (Government e-Marketplace). In such cases, you may need to register only once on the central portal to participate in tenders across different states.
That said, it is advisable to check the specific registration requirements for each state or central portal where you wish to participate in tenders, and ensure that you meet the eligibility criteria and have the necessary documents and certifications.
Special Instructions to Submit Bids Online
- Along with bidder enrollment, Digital Signature Enrollment is also required. Once mapped to one bidder account cannot be remapped to another account.
- Bid documents must be uploaded in PDF/XLS/RAR/DWF formats only. More than one document can be clubbed together.
- Tender documents must be submitted before the due date and well in advance.
- Documents can only be submitted online and EMD (Earnest Money Deposit) must be paid via any of the digital channels available or demand draft.
For more assistance in the matter, bidders can contact portals like BidAssist that provide Bid Advisory services along with bidder registration, profile creation, preparing bid proposals and more.
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